Protecting Your Information

Under Florida law, email addresses are public records

If you do not want your email address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.

Confidentiality in Court Documents

Any person preparing or filing a court document should not include a social security number or a complete bank account, debit, charge, or credit card number in such document, unless required by law or court rule, or necessary to the adjudication of the case.

Any person, or his or her attorney or legal guardian, may request that the Clerk of the Circuit Court remove from an image or copy of a court document his or her social security number or complete bank account, debit, charge, or credit card number contained in a court document. Such request must be made in writing and delivered by mail, facsimile, email, or in person to the Clerk of the Circuit Court. The request must specify the case number, the title of the document, and the identification page number of the document, which contains the number to be redacted. A fee will not be charged for the redaction of a social security number or a complete bank account, debit, charge, or credit card number pursuant to such a request.

To request protection of other information in court records, see our Confidentiality in Court Records forms.

Confidentiality in Official Records

On or after October 1, 2002, any person preparing or filing a record for recordation in the official records may not include a social security number or a bank account, debit, charge, or credit card number in such document unless required by law. Any person has a right to request a county recorder to remove from an image or copy of an official record placed on a county recorder's publicly available Internet website or on a publicly available Internet website used by a county recorder to display public records, or otherwise made electronically available to the general public, any social security number contained in an official record. Such request must be made in writing and delivered by mail, facsimile, or email, or delivered in person, to the county recorder. The request must specify the identification page number that contains the social security number to be redacted. A fee may not be charged for the redaction of a social security number pursuant to such a request. Request redaction from official records.

To request protection of other information in official records, see our Confidentiality in Official Records forms.

Notice of the Right of Any Affected Party to Request Removal of Certain Chapter 119 Information or Records

Any person has a right to request that a county recorder remove, from a publicly available Internet website, information made exempt from inspection or copying under s. 119.071, F.S., or an image or copy of a public record, including an official record, if that image or copy is of a military discharge; death certificate, or a court file, record or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules. However, grantor, grantee or party names may not be removed from the Official Records index unless the grantor, grantee or party name includes the street address, such as in a Trust or LLC. Requests must be notarized, state the statutory basis for removal, and confirm the individual's eligibility for the exemption. If you have any questions you may contact the Clerk's office by mail at PO Box 6043, Deland, FL 32721-6043, or in person at 101 N. Alabama Avenue, Deland, by email or by phone at 386-736-5912.

Notice of the Right of Any Affected Party to Request the Addition of Information to a Publicly Available Internet Website

Any affected person has a right to request that a county recorder or clerk of the court add information to a publicly available Internet website if that information involves the identity of a respondent against whom a final judgment for an injunction for the protection of a minor under s. 741.30, s. 784.046, or s. 784.0485, F.S., is entered, unless the respondent is a minor.

To make a request, submit a written notarized statement to Official Records Recording in person at 101 N. Alabama Avenue, Deland or by mail to PO Box 6043, Deland, FL 32721-6043.

Collection, Use and Reporting of Social Security Numbers, Pursuant to s. 119.071, Florida Statutes

Florida law provides that an agency shall identify in writing the federal or state law governing the collection, use or release of social security numbers for each purpose for which the agency collects the social security numbers, and whether the collection of the individual's social security number is authorized or mandatory.

Court-Related Notice / Other Services Notice